HACCP records for butchers
hacc.app replaces the paper diary and the fridge sheets with a tablet by the counter. Staff see what is due, type in each temperature, tick the checklists and sign off the day. Before anyone signs, anything outstanding has to be finished or given a reason.
The paper problem
Every butcher keeps records because they have to. The trouble is what paper does to them: gaps nobody noticed, fridge temperatures written up at the end of the week, and a folder that only comes out when someone asks to see it.
A missed check is invisible until someone flicks back through the pages. That someone may be the inspector.
A fridge sheet filled in on Friday for the whole week is a guess, and it reads like one.
An unannounced visit means hunting through a folder while someone waits and watches.
A day in the shop
Five things your staff do in a day, on the screens they do them on.
The Today page lists the temperature checks and checklists due that day. Jobs with a set time run in time order: what is late sits above the "now" line and what is still to come sits below it. Tap a tile and you are on the right screen to record it.
Each fridge, freezer and counter is listed with its allowed range beside the box. Staff read the thermometer and type the figure in. One save stores every reading on the screen, with who entered it and when.
Type a reading outside the range and the row turns red. A line opens underneath asking what you did about it. What you write is saved with the reading, so the problem and what was done about it sit together.
Opening checks, closing checks and cleaning schedules are your own lists. Staff tick each item and add a note where one is needed. A checklist can be saved part done and finished later, and Today shows how far it has got.
At close, the sign-off screen lists what was done and what was not. Anything outstanding has to be finished or given a reason, such as "No stock" or "Equipment out of use". Then someone draws their signature on the screen.
What it covers
The working day is above. These are the other records a butcher's shop keeps, each with its own page in the app.
Each cook has one record: the product, start and finish, and the core temperature against a 75°C minimum you can change on the record. Hot food on display has its probe readings logged, cold lines get a daily check sheet, and pork pie jelly has its own log.
Record a batch and the app gives it the next batch number and works out its use-by date from the shelf life. Batches within 7 days of their date, or past it, sit at the top of the screen, soonest first, until someone marks them used, wasted or expired.
When a delivery arrives, staff pick the supplier, type the arrival temperature and who checked it, then add each product with its batch number and use-by date. Returns, rejects and complaints go in one list, and a daily wastage sheet shows what was thrown away and what it cost.
Four registers sit beside the daily records. Pest control visits and what the contractor recommended. A COSHH register with each chemical's hazards, PPE, dilution and safety data sheet. A training matrix showing who is trained and when it runs out. A visitor log that visitors can sign on screen.
When the inspector calls
Two pages do the work here. One tells you how complete your own records are. The other lays them out for an Environmental Health Officer (EHO).
The Dashboard opens with a score out of 100. Tap it and the Readiness page shows the working as a sum: records completed, minus breach deduction, equals readiness.
It measures your own record-keeping in the app, and it is not a prediction of your Food Hygiene Rating.
When an EHO asks to see your records, open the Inspection page. It covers the time since the last visit you recorded, up to a year, or the last 90 days if you have not recorded one. It shows how much was recorded, the readings that were out of range with what was done about them, the scheduled records that were missed, returns and complaints, your own audits and the actions agreed at the last visit. One button prints it through your browser.
More than one shop
If you run more than one shop, the Overview lists them all, with the shop whose records most need attention at the top. Each shop gets a record-keeping score out of 100, worked out the same way as on its own dashboard, and the group figure is the average. Tap a shop and the app switches you into it, on its own dashboard.
Getting started
You do not set hacc.app up yourself. A member of our team builds your shop from the records you already keep, and goes through it with you before anything is switched on.
Photos or spreadsheets of what you keep now: fridge and freezer logs, cleaning schedules, opening and closing checks, supplier lists, the COSHH register and training records.
Your opening hours, each fridge and freezer with its own range, your checklists, suppliers, products, chemicals, staff and training records. Where a sheet is unclear, we check rather than guess. While we work the shop is switched off, so no checks are asked for and no invitations go out.
We read the whole set-up back to you. When you are ready to start, we switch the shop on.
Ask for a demo and we build you a private sample butcher's shop holding 90 days of invented records: temperature checks, checklists, deliveries, cooking, wastage and daily sign-offs. We show you round it, and you can sign in and use it yourself. It has out-of-range readings and an unsigned day left in, so you can see how the app shows them. If you go ahead, your own shop is set up fresh from your own sheets.
Questions
We do not publish a price. Talk to us. Put the number of shops on the demo form and we will tell you what it would cost for your business.
A web browser, on a tablet or a computer. There is nothing to install and no app to download from an app store. It needs an internet connection and does not work without one. On a touch screen the tick-boxes and the buttons on each row are made larger, and signatures are drawn on an on-screen pad.
We do. You send photos or spreadsheets of the records you keep now, and a member of our team builds your shop from them: opening hours, fridges and freezers with their ranges, checklists, suppliers, products, COSHH chemicals and training records. We go through it with you before it is switched on. Afterwards your manager can change it in the app.
No. Past readings, deliveries and other records are not imported. Your shop starts clean on the day it is switched on. What we carry across is the set-up: your appliances, checklists, suppliers, products, chemicals, staff and who has passed which training course. Your allergen matrix stays on paper, because the app has no place for one.
Each person who records in the app has their own sign-in: their own email address and a password they choose. A record is stamped with whoever was signed in when it was made. People are invited by email, by us when your shop is switched on or by your manager afterwards, and your manager decides what each role can see and change. Staff who never use the app do not need a login. They can still be on the training matrix.
No. A member of staff reads the thermometer and types the figure in. There are no sensors or wireless probes. What the app adds is the allowed range beside every box, a red row when a reading is outside it, and a prompt to record what was done.
No. The score measures your own record-keeping in the app: the share of due temperature checks and checklist items that were done, less points for out-of-range fridge and freezer readings with no action written down. It can also take daily sign-off into account. The page itself calls it a self-check on your records, not a prediction of your official Food Hygiene Rating.
A manager can. A change to a saved reading, checklist answer or delivery goes into the shop's audit log with who made it and when, and the app puts a badge on changes worth a second look, such as a failed reading changed to a passing one. A manager reads the log on the Audit page.
The app and its database run in Microsoft Azure's UK South region, and the app is served over an encrypted connection. You can print the Inspection page and a month of the Tasks calendar through your browser, and open or download again the documents you attached.
Request a demo
A person at Conexio reads your request and replies by email. We then build your demo shop, holding 90 days of invented records, and show you round it.
